Terms and Policies

OUR POLICIES

PRIVACY

Date:18th July 2023

Next Review: April 2024

Our contact details

Name: Professor John Feehally (UJSB Secretary)

Address: Flores House, 34D High Street, Oakham, Rutland LE15 6 AL

Phone Number: 07843 278459

E-mail: jf27@le.ac.uk

The type of personal information we collect

We currently collect and process the following information:

Names, e-mail addresses, phone numbers, and postal addresses of UJSB members
Names, e-mail addresses, phone numbers, and postal addresses of event organisers who book the band.

How we get the personal information and why we have it

The personal information we process is provided to us directly by UJSB members and event organisers. Information is used to contact band members about UJSB activities and subscription.. Organiser information is used for administrative and occasionally promotional purposes.

How we may share personal information

We may share this information with band members or relevant third parties (such as organisers of UJSB gigs) but only with specific consent.

UK GDPR

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information is your consent.

You are able to remove your consent at any time. You can do this by contacting John Feehally jf27@le.ac.uk 07843 278459

How we store personal information

Your information is securely stored on digital devices owned by the Band Leader and Band Secretary and in the band’s DropBox cloud storage.

We will store this information as long as you remain an active UJSB member. When you cease to be a UJSB member we will delete your information within three (3) months. We will dispose of your information by deleting it permanently from all locations where it is held.

Data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at John Feehally, jf27@le.ac.uk 07843 278459 if you wish to make such a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us: John Feehally (UJSB Secretary) jf27@le.ac.uk 07843 278459 .

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113. ICO website: https://www.ico.org.uk

DIVERSITY

The Uppingham Jazz & Soul Band is committed to treating all people equally and with respect irrespective of their age, gender, occupation, income, disability, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

SAFEGUARDING

We are committed to safeguarding all our members from harm.

We recognise that all our people, regardless of race, age, ability, gender, identity, sexual orientation, religion or belief, have the right to protection from all types of harm or abuse.

We actively encourage our members to speak up about things which they think could cause harm to people and we act promptly when concerns have been raised. We will not tolerate any behaviours or practices which could lead to anyone being abused and/or exploited while they are members of UJSB.

Any UJSB Member concerned about a safeguarding issue related to UJSB members or UJSB activities should raise that issue with:

Tony Gray (UJSB Band leader) tony@tonygray.co.uk 07879 683808

John Feehally (UJSB Secretary) jf27@le.ac.uk 07843 278459